Minutes
REGULAR MEETING OF TURNER VALLEY TOWN COUNCIL
HELD IN THE TURNER VALLEY COUNCIL CHAMBERS
January 21,2008
PRESENT
Mayor Dona Fluter
Councillors: Barry Williamson, George Wallace, Garry Pollock, Nathan Jones, David Roberts
CAO - Stan Ogrodniczuk
Executive Assistant - Liza Nicholls
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MEETING CALLED TO ORDER BY MAYOR DONA FLUTER AT 7:00 PM
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1- MOTION by Councillor Garry Pollock to accept agenda – CARRIED
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2. ADOPTION OF MINUTES
2- MOTION by Councillor Nathan Jones to adopt minutes of January 08, 2008 – CARRIED
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INQUIRY - A:
- a resident inquired if there was going to be a committee set up that would include having residents sit on committee regarding affordable housing?
RESPONSE:
Mayor Dona Fluter replied that the town will be drawing ideas from other communities that already have affordable housing and may at a later date look at setting up a committee.
INQUIRY - B:
- a resident inquired whether there is going to be a public hearing on Feb 04, 2008 regarding tennis court property? A request was made as well for a letter from the town answering previous questions in writing.
RESPONSE:
CAO confirmed that there will not be a public hearing on that date as no application has been submitted as of yet. The CAO agreed that a letter had been sent the previous week but a copy would also be mailed tomorrow.
*A copy of this letter was mailed to the resident the following day.
INQUIRY – C:
- a resident inquired as to why there was no advance poll for the by-election? The resident stated she would be out of town on election day and felt she had the right to vote and the town should be accommodating this with an advance poll. She also felt that the town should be overriding the Returning Officers decision on this and setting a date she would be able to place her vote.
RESPONSE:
The Returning Officer – Liza Nicholls explained that after reviewing the numbers from previous advance polls for a complete municipal election including a vote for School Trustee, Mayor, Councillor and a question, the turnout on an advance poll was extremely low and the costs to man the poll for the full day was high. She also stated that she only had two other requests in December for an advance poll and those people would not be in town up to a month before the election day.
The Mayor and CAO stated they would look into this matter more with the Returning Officer Liza Nicholls and get back to this resident the following day.
* It was decided that an advance poll would be supplied to residents on February 06, 2008 from 3:00 pm – 7:00 pm at the Flare ‘n’ Derrick. This advance poll will not include the School Division as they have an advance poll set up in High River. A Forum will also be held for both the Councillor position and the School Trustee on February 05, 2008 at the Flare ‘n’ Derrick from 7:00 pm – 9:00 pm.
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4. DELEGATIONS
a) Hazel Martin – Discovery Days Presentation
Hazel presented council with a power-point presentation showing highlights of the 2007 Discovery Days event. She also explained how costs have increased with respect to the entertainment for 2008. She thanked the town for noting on the website that anyone wishing to volunteer for this event should contact Hazel.
b) Hugh McConnell – Donation of town water
Hugh explained to council in detail the request he has made for town water for his horses. Mayor Dona Fluter stated the town policy would be reviewed and she will get back to him with a decision.
c) Tyler Bray – Presentation re: new Legion
Tyler may attend next council meeting
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5. POLICIES AND BYLAWS n/a
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6. NEW BUSINESS
ITEM A :
Expansion road at cemetery – 3 way split?
DECISION :
3- MOTION by Councillor Garry Pollock to table this item until more clarification is received from Pat Holt regarding costs involved etc. – CARRIED
ITEM B :
Selling of Towns old garbage truck at Calgary Public Auction
DECISION :
4- MOTION by Councillor Nathan Jones to put garbage truck in the auction with a reserve bid of $12,000.00. Truck will be left at Auction location until sold. – CARRIED
ITEM C:
Turner Valley Corporate Organizational Review – Glen Pittman from Pittman consulting can send in proposal if council approves the go ahead with review. ( Stan to explain more)
DISCUSSION:
Town should receive package within the next couple weeks from Glen Pittman containing costs and procedure. - no motion required at this time.
ITEM D:
Discuss motion that was made in 2007 for CAO to hire Bercha Group to do a Risk Analysis Report on RWR.
DISCUSSION :
CAO reported to council that Risk Analysis Report was received and states water is safe. Report will be presented at the hearing January 28 and 29, 2008.
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DEPARTMENT |
DATE |
COMMENTS: |
A |
Public Works |
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B |
Utilities and Recycle |
January 21, 2008 |
A suggestion was made that we may want to hire a group to go out and educate the public on conserving water etc. There are programs available through the government that allow for rebates on things such as toilet replacement, furnaces etc. |
C |
Emergency Response Services aka Disaster Services |
January 21, 2008 |
Councillor Pollock advised council of a course that is being offered to both Turner Valley Council and Black Diamond Council on March 03, 2008 that would educate the towns in advance on techniques to use if the need arises during a possible disaster. |
D |
FCSS |
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The CAO advised council that the plan is to combine Turner Valley FCSS and Black Diamond FCSS. This is still in the planning stages. FCSS is also looking for approx. 25 volunteers to help out with Bullying Seminar. (date not confirmed at this time) |
E |
Fire Department |
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F |
Protective Services |
- 2007 Year end report
- November 2007 report - December 2007 report |
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G |
Finance Manager |
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- CAO explained to council the need to hire possibly a student to assist with the inputting of information into the computer system regarding the towns Tangible Capital Assets. This is a new requirement by law for all municipalities to submit information and the deadline is JAN 2009. |
H |
Chief Administrative Officer |
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- CAO explained to council that the RWR will be filled to protect the existing liner as soon as possible Total costs due to delays have escalated from the original $1.2 million to $5.8 million due to legal issues. RWR hearing is scheduled for January 28th and 29th.
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I |
RCMP - Mayor’s Quarterly Report |
Quarterly Report October – December 2007 |
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5 - MOTION by Councillor Barry Williamson to accept all Administration reports – CARRIED
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Committee/Commission/Board Member |
Information brought back to Council |
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David Roberts
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-DARE WORKS Society 2006-2007 Annual Report
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Nathan Jones
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Barry Williamson
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Councillor Williamson noted that things are moving forward with the preservation of the Gas Plant. Target year is 2014.
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Dona Fluter
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- Westend Regional Sewage Services Commission - Mayor Dona Fluter explained that the move of the Chemlock Building to the transfer site will take place. It has been suggested that the hours also be extended one evening per week to accommodate residents that work during the day.
The Bow River Basin report is very good and should be read as it will have an inpact on the way water will be handled here with respect to the Sheep River and Highwood River.
Mayor Fluter would like to have CAO contact our Assessor and have him meet with Council and go over any changes or updates for the 2008 Assessment year.
6 - MOTION by Councillor Garry Pollock to have CAO arrange for Assessor to meet with council - CARRIED
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Garry Pollock
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Sheep River Community Library minutes from November 22, 2007
Councillor Pollock noted Budget was approved by the Library Board for 2008.
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George Wallace
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January meeting was cancelled - next cemetery meeting will be Thursday March 13, 2008 |
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New Councillor
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Health, Safety and Risk Control Committee |
January 07, 2008 minutes |
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9. UPCOMING MEETINGS/ITEMS COUNCIL MUST MOTION and SCHEDULE
January
7 - MOTION by Councillor George Wallace for Joint Council meeting in Black Diamond January 22, 2008 – CARRIED
10- MOTION by Garry Pollock to change cut off for council agendas to the Tuesday which would allow for council to pick up their agendas and review items on the Thursday prior to council meetings. – CARRIED
9 - MOTION by Councillor Garry Pollock for Council as a whole meeting to be January 28, 2008 from 6:00 pm – 8:00 pm – CARRIED
* Meeting cancelled
February
8 – MOTION by Councillor George Wallace to have an OPEN HOUSE February 02, 2008 9:00 am – 1:15 pm reviewing Area Structure Plan – CARRIED
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11. ACTION ITEMS (see attached list for details)
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11 - MOTION by Councillor Garry Pollock to take a 5 minute break - CARRIED
12 – MOTION by Councillor Garry Pollock to return from break – CARRIED
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12. IN CAMERA
13 – MOTION by Councillor Nathan Jones to go ‘In Camera’ with CAO Stan Ogrodniczuk and Executive Assistant Liza Nicholls to be present at 9:13 pm - CARRIED
a) Personnel
b) Real Estate
14 – MOTION by Councillor Barry Williamson to come out of ‘In Camera’ at 9:45 pm-CARRIED
15 – MOTION by Councillor David Roberts to remove condition of requirement for affordable housing on Tennis Court property Dunham Lane and consider R1 - CARRIED
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a) Letter sent from Sheep River Community Library to Ms Carol Hartholt and interested patrons
b) Performance report from ATCO Gas
c) Best of Buzz newsletter
d) 10 Ways to Reduce Greenhouse Gases
e) The Role of Libraries in a Sustainable Community
16 – MOTION by Councillor Garry Pollock to accept information items – CARRIED
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17 – MOTION by Councillor George Wallace to adjourn – CARRIED
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MAYOR CHIEF ADMINISTRATIVE OFFICER